Agenda Annual Parish Council Meeting 13th May 2026

Public Session – Members of the public are welcome to address the Council during this session. This is a period for public participation only. Each speaker may speak for up to 3 minutes (or as directed by the Chair), and the overall session will last no longer than 15–20 minutes. All comments must be addressed to the Chair. The Council cannot enter into detailed discussion or make decisions on matters not included on the published agenda. Where appropriate, issues raised may be referred to the Clerk for a response or placed on a future agenda.  The Chair may rule any question or statement out of order if it is inappropriate or disruptive.

  1. Election of Chair
  2. Chair signs the Declaration/Acceptance of Office
  3. Election of the Vice‑Chairman
  4. Appointment of members to committees, working groups, and outside bodies
    • Policy Working Party
    • Village Events Working Party
    • Climate Change Action Plan Group
    • Property and Land Working Group
    • Neighbourhood Plan Working Group
    • Parish Council Portfolio holder Tree Warden
    • Parish Council Portfolio holder Footpaths Officer
    • Parish Council Portfolio holder Allotment Officer
    • Sub Committee Personnel
    • Sub Committee Planning
    • Sub Committee Finance
    • Parish Council representative for external bodies – KALC
    • Parish Council representative for external bodies – Rural Liason
    • Parish Council representative for external bodies – HH Primary Academy
    • Parish Council representative for external bodies – Friends of St Margarets Church x2
    • Parish Council representative for external bodies – Rochester Eco Hub
    • Parish Council representative for external bodies – Police Liaison
    • Parish Council representative for external bodies – Village Hall
    • Parish Council representative for external bodies – Memorial Hall
    • Parish Council representative for external bodies – Relief in Need Charity
    • Review and approve the Parish Councils/employees subscriptions to other bodies – KALC
    • Review and approve the Parish Councils/employees subscriptions to other bodies – Rialtas
    • Review and approve the Parish Councils/employees subscriptions to other bodies – ROSPA
    • Review and approve the Parish Councils/employees subscriptions to other bodies – Lock up garages
    • Review and approve the Parish Councils/employees subscriptions to other bodies – Office 365 & Adobe
    • Review and approve the Parish Council/employees subscriptions to other bodies – Mr E Sewell (bus stop cleaning)
    • Consider subscription to SLCC – Society of Local Council Clerks
  5. Receive and approval of minutes of the previous meeting APM 15.04.26 & Parish Council Meeting 12.04.26
  6. Declarations of interests & dispensations – To receive declarations of interest from councillors on items on the agenda – To receive written requests for dispensations for disclosable pecuniary interests (if any) – To grant any requests for dispensation as appropriate
  7. Digital Guide
  8. Football Pitch Veterans Team
  9. Occupational Health
  10. PO Box
  11. Code of Conduct
  12. Football Pitch Grant Sign Form
  13. Public conveniences at High Halstow Recreation Ground – Maintenance and Opening/Closing
  14. Cllr Vacancy
  15. Finance
    • Bank Balances
    • BACS payments made since last meeting
    • Accounts for payments
    • Approval of payments
    • Yearend/Audit
    • Update from Finance working group
  16. Planning
    • Update on Redrow
    • Planning Applications
    • NHP update and proposal to proceed
  17. Projects & Events
    • Tree Project
    • Summer Event
    • Review of all other projects
  18. Proposal to purchase Water Pump
  19. Proposal to make a donation to whoo cares. They are facing financial hardship.
  20. Hoo Parish Council’s Emergency Plan
  21. Matters arising from Annual Parish Meeting
  22. Proposal to exclude public for closed session of meeting. To resolve that, in accordance with the Public Bodies (Admission to Meetings) Act 1960, the public and press be excluded from the meeting for the following item(s) due to the confidential nature of the business to be transacted, as publicity would be prejudicial to the public interest.
  23. The Cttee Clerks Contract and Letter of Variation.
  24. Staff Fit for work status
  25. Staff Salaries
  26. Occupational Health.

 

 

 

 

 

 

 

 

       

 

 

 

 

 

 

 

 

 

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