Parish Council Meeting 9th September 2026 AGENDA

High Halstow Parish Council 50 Pepys Way · Strood · Rochester · Kent · ME2 3LL Tel: 07482 125213 · e-mail: clerk@highhalstow-pc.gov.uk Tel: 07871 844380 · e-mail: Wendy.Murphy@highhalstow-pc.gov.uk Website : www.highhalstow-pc.gov.uk

 

Parish Council Extraordinary meeting AGENDA

High Halstow Memorial Hall Wednesday 9th September 2026 7.30pm

 

Present: Vice Chairman Cllr George Crozer, Cllr Marilyn Stone, Cllr John Risby, Cllr Chris Watson, Cllr Natalie Kyne-Dinsdale and Temporary Proper Officer and RFO, Committee Clerk Wendy Murphy

 

Apologies received by clerk: Chairman Cllr Matt Wenham and Cllr Bill Khatkar

 

MOP

Public Session – Members of the public are welcome to address the Council during this session. This is a period for public participation only. Each speaker may speak for up to 3 minutes (or as directed by the Chair), and the overall session will last no longer than 15–20 minutes. All comments must be addressed to the Chair. The Council cannot enter into detailed discussion or make decisions on matters not included on the published agenda. Where appropriate, issues raised may be referred to the Clerk for a response or placed on a future agenda. The Chair may rule any question or statement out of order if it is inappropriate or disruptive.

 

  1. Receive and approval of minutes of the previous meeting Parish Council Extraordinary meeting 18th August 2026, Extraordinary meeting 29th July 2026, Extra Ordinary Parish Council meeting 24th June 2026, Parish Council meeting 10th June 2026

 

  1. Declarations of interests & dispensations – To receive declarations of interest from councillors on items on the agenda – To receive written requests for dispensations for disclosable pecuniary interests (if any) – To grant any requests for dispensation as appropriate

 

 

  1. Ward Cllr Report

 

  1. Public Toilets

4.1 Managing provisions

4.2 Maintenance

4.3 Opening & Closing the toilets

4.4 Possible quote for managing the facilities

 

  1. Events

5.1 Cllr Marilyn Stone and Cllr Matt Wenham propose that the PC give a Big thank you to Bill and Natalie for organising such a great, very well attended Community Event.

5.2 Feedback from Bill and Natalie

5.3 Financial Report from Bill and Natalie

5.4 Cllr Marilyn Stone proposes that the PC book the hall for 30th August 2027 for next years Summer Event

5.4 Wreath laying and ordering

5.6 Christmas Events Team

  1. Tree Project

6.1 Future Project plan

6.2 Upkeep

6.3 Update

6.4 Budget review

 

  1. Planning

7.1 Judicial Review update

7.2 EiP update

7.3 Planning applications

 

  1. Update RFO & Chair of Finance Committee

8.1 Rialtas

  1. Finance

9.1 Bank Balances

9.2 BACS payments made since last meeting

9.3 Accounts Balances

9.4 Approval of payments

 

  1. The Annual Governance and Accountability Return (AGAR) 2025/2026

10.1 To consider and approve Section 1 – Annual Governance Statement of the           Annual Governance and Accountability Return (AGAR) for the year ended 31 March 2026 and to authorise the Chairman and Clerk to sign the Statement.

10.2 To consider and approve Section 2 – Accounting Statements of the Annual Governance and Accountability Return (AGAR) for the year ended 31 March 2026 and to authorise the Chairman to sign the Statements.

10.3 To note the Internal Auditor’s Report.

 

  1. Horse field

11.1 Fence

11.2 Proposal to allow access to the Horse Field

11.3 Padlock

 

  1. Proposal to move forward with Scott’s Pitch care for the football pitch maintenance under the FA Grant

 

  1. Proposal to move forward High Halstow Times deadline by one week, to allow a longer print run time for the printers to save costs, Delivery schedule to say as it is.

 

  1. Councillor vacancies

 

  1. Update from Cricket Club regarding Violia Grant application.

 

  1. Proposal to exclude public for closed session of meeting. To resolve that, in accordance with the Public Bodies (Admission to Meetings) Act 1960, the public and press be excluded from the meeting for the following item(s) due to the confidential nature of the business to be transacted, as publicity would be prejudicial to the public interest.

17 Forecast and ideas for securing funds for the future.

18 Staff unfit for work Status

19 Staffing Update inc personnel Committee update

 

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